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Interview Date: TBC Medical Education and Medical Staffing has a key role in ensuring the Trust achieves the highest clinical standards. High qua... Role: Medical Induction Administrator, Category: Admin, Secretarial & PA
Medical Induction Administrator: (Company Name - Subscribers only)
Interview Date: TBC
Medical Education and Medical Staffing has a key role in ensuring the Trust achieves the highest clinical standards. High quality Medical Education supports patient safety, service delivery and the maintenance of up-to-date clinical practice.
Medical Education and Medical Staffing is regulated by the General Medical Council and Health Education England. The Trust is required to engage with the national quality assurance stipulations via regular quality visits and reports.
As the Medical Induction Administrator you will be the lead point of contact for medical new starters to the trust, ensuring information is shared between the two departments to ensure new starters receive a timely welcome and induction to the trust.
Main duties of the job
Assist and facilitate Inductions including providing administrative support both in the run up and on the day. Request appropriate IT access and accounts. Creation and issue of induction packs.
Support the recruitment of vacant posts as a result of training gaps from the Deanery.
Support the production of induction materials for Medical Staff at all grades.
Support return to work of Medical Staff at all levels as a result of long-term sickness or maternity.
Provide support at the end of each rotation and record appropriately. The issue of surveys/feedback.
Working independently, act as a first point of contact for the department, dealing with routine and specialist enquires in a pleasant and helpful manner communicating relevant information to stakeholders.
Answer telephone calls, taking messages and passing on accurately to the relevant person / department.
Create email distribution lists and starter / leaver
To set up and maintain departmental distribution lists for medical staff, educational faculty and student doctors.
Create and maintain a departmental diary highlighting when important dates are approaching.
To contribute to the Health & Safety and Risk Management requirements of the Medical Education and Medical Staffing Departments and the facilities it manages.
Liaising with security regarding any access issues and escalating as appropriate.
General administration tasks associated with Medical HR and Medical Education Team including recording of student and doctor absence
About us
We reserve the right to close positions early
Barnsley Hospital (Company Name - Subscribers only) Foundation Trust is a high performing Trust, currently rated Good by the Care Quality Commission (CQC) and achieving significant progress in the delivery of our strategic objectives, including our ambition to be the best Place to Work
We scored best in the country in the most recent (Company Name - Subscribers only) Staff Survey for teamwork, compassionate leadership, and supporting work/life balance. In 2024’s survey, the Trust also scored above average in every theme of the (Company Name - Subscribers only) People Promise the promise (Company Name - Subscribers only) colleagues make to each other to improve the experience of working in the (Company Name - Subscribers only) for everyone
We are proud of the commitment of our colleagues to ensuring a strong and sustainable future and our organisation is highly valued by our local communities
There has never been a better time to join Barnsley Hospital. It is moving at pace and a we can do this attitude is evident right through the organisation
Barnsley Hospital (Company Name - Subscribers only) FT is committed to promoting equality of opportunity and fair treatment to all applicants
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link on the right hand side of the advert to check your eligibility, please note that band 2 and 3 entry roles are no longer eligible for sponsorship
The cost of the DBS (criminal records check) for Band 6 and above roles will only be met by the successful candidate(s) through salary deduction
Details
Date posted
27 November 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,937 to £26,598 a year pro/rata
Contract
Permanent
Working pattern
Full-time, Flexible working
Reference number
C9163-4308E-11-25
Job locations
Pogmoor Road
Barnsley
South Yorkshire
S75 2EP
Job description
Job responsibilities
Job Description for Medical Induction Administrator
Please refer to the attached Job Description and Person Specification for full details of the role and responsibilities.
Supporting Documents
Please refer to the values-based recruitment guidance and associated documentation.
Job description
Job responsibilities
Job Description for Medical Induction Administrator
Please refer to the attached Job Description and Person Specification for full details of the role and responsibilities.
Supporting Documents
Please refer to the values-based recruitment guidance and associated documentation.
Person Specification
Trust Values
Essential
- In around 100 words please describe what Equality & Diversity means to you and why they are important.
- In around 100 words please describe what motivates you to do a good job.
Qualifications
Essential
- Good general education
- ECDL or equivalent qualification
- NVQ Level 3 or equivalent
Knowledge and Awareness
Essential
- Knowledge of education and training issues
Desirable
- Knowledge of undergraduate and postgraduate medical education issues
Other Factors
Essential
- Flexibility in working hours
Experience
Essential
- Knowledge of administration systems and procedures.
- Experience of working with staff from different professional backgrounds
Desirable
- Experience of working in a medical education setting.
Skills and Abilities
Essential
- Problem solving skills
- Excellent organisational skills
- Prioritisation Skills
- Ability to work to and meet deadlines
Person Specification
Trust Values
Essential
- In around 100 words please describe what Equality & Diversity means to you and why they are important.
- In around 100 words please describe what motivates you to do a good job.
Qualifications
Essential
- Good general education
- ECDL or equivalent qualification
- NVQ Level 3 or equivalent
Knowledge and Awareness
Essential
- Knowledge of education and training issues
Desirable
- Knowledge of undergraduate and postgraduate medical education issues
Other Factors
Essential
- Flexibility in working hours
Experience
Essential
- Knowledge of administration systems and procedures.
- Experience of working with staff from different professional backgrounds
Desirable
- Experience of working in a medical education setting.
Skills and Abilities
Essential
- Problem solving skills
- Excellent organisational skills
- Prioritisation Skills
- Ability to work to and meet deadlines