Immigration Coordinator: (Company Name - Subscribers only)

Location – Guildford, K255 Office

Job type – Full-Time

Hours of work – Monday to Friday 8.30am – 5.30pm (40 hours per week)

Contract type – Permanent

Hybrid working – Two days office, three days remote (upon successful completion of probation); Full-time in the office for the first 3 months.

As K2 is expanding, we are looking for a proactive, dynamic and service minded Immigration Coordinator to join our team supporting our UK Immigration Services. This opportunity will be placed in our Guildford Head Office.

About K2

(Company Name - Subscribers only) is an independent global mobility expert who provides comprehensive services to corporate clients when relocating their employees internationally. We work as a business partner in support of our clients’ HR function.

Headquartered in Guildford, UK, K2 serves every location worldwide via our regional hubs located in Americas, Europe, Scandinavia, Middle East, Africa, Asia and Australia. Managing a global network of specialist approved partners worldwide, K2 specialises in delivering an extraordinarily high standard of service on every assignment. Our skilled teams deliver international mobility support to our clients across all continents, supporting HR teams in over 15 industries – from financial services to global retailers.

We’re independent, ambitious, diligent and we believe in delivering only the best for our customers. What sets us apart is our people. We employ the best and allow them to be the best they can be.

More information can be found at:

Reporting to

Immigration Leader, UK

The role

We are seeking a detail-oriented and proactive Immigration Coordinator to support our corporate UK immigration team.

In this position, you will help to provide exceptional levels of business administration support to a wide range of clients by supporting K2’s UK Immigration team in an administrative capacity. You will be exposed to a wide range of immigration processes and administrative tasks.

You will build strong relationships with internal and external stakeholders offering timely assistance in a fast-paced environment. Acting as a point of contact for both assignees and HR representatives, you will be responsible for coordinating and tracking all aspects of the E2E immigration case lifecycle.

Main duties and responsibilities

• Support the UK based team through initiation, management and execution (when applicable) of all immigration services.
• This includes, but is not limited to, the following:
• UK inbound permits:
• Skilled Worker and GBM Certificates of sponsorship
• Leave to Remain and Entry Clearance applications
• ILR, Citizenship and Naturalisation applications

• Prepare and organise immigration-related documents, ensuring accuracy and completeness for visa applications, work permits, and other relevant processes.
• Maintain up-to-date records of all immigration cases, tracking progress and providing regular status updates to clients and internal teams.
• Build and maintain strong relationships with corporate clients and their HR teams, providing proactive support and responding promptly to any immigration queries.
• Working with the UK Immigration team, identify and resolve any issues or challenges in the immigration process, using a solution-based approach to address clients’ needs.
• Identify opportunities to streamline and improve immigration processes to enhance client service delivery.
• Assist with regulation based research where necessary
• Work toward building knowledge of OISC’s rules and their codes of practice
• Ensure all services are delivered in a timely manner and in compliance with company policies and guidelines.
• Ensure all files are set up in accordance to K2 policy and our internal operation systems are completed accurately and promptly where all information is recorded in a timely manner.
• Ensure all reports are updated and send out as scheduled to the client account manager in line with Account Brief.
• Assist and manage client invoice processing, ensuring they are processed and filed accordingly.

Experience: Skills / Abilities & Knowledge

• Ability to plan workload, meet deadlines and priorities
• Ensures work completed is accurate, and follows standard layouts
• Strong attention to detail and accuracy with data management
• Excellent written and verbal communication skills.
• Consultative and pro-active approach.
• Work under instruction with limited supervision
• Ability to work independently as well as being a team player.
• Be able to think quickly and creatively.
• Demonstrate effective time management and organisational skills.
• Able to be flexible in a changing working environment.
• Demonstrate confidence and professionalism in all client interactions.
• Advanced skills in Microsoft Office (Excel, Power Point, Word and Outlook).

• Excellent Presentation skills.

Accountability:

• For Office & Personal H&S
• Complying to GDPR & ISO

• Complying to relevant legislation

Other Information

Equal Opportunities: K2 has a strong commitment to achieving equality of opportunity and expects all employees to implement and promote this in their own work.

Health and Safety: K2 is committed to a healthy and safe working environment and expects all its employees to implement and promote its policy in all aspects of their work.

Please contact the recruitment lead HR team at if you need reasonable adjustments to participate in the recruitment process.

All candidates require proof that they have the right to work in the relevant office’s location. Satisfactory pre-employment checks and references will be required.

We look forward to hearing from you.